{"id":6250,"date":"2021-08-02T06:00:56","date_gmt":"2021-08-02T06:00:56","guid":{"rendered":"https:\/\/www.clickdo.co.uk\/home-business\/?p=6250"},"modified":"2023-01-11T10:55:05","modified_gmt":"2023-01-11T10:55:05","slug":"guide-to-employee-onboarding-process","status":"publish","type":"post","link":"https:\/\/www.clickdo.co.uk\/home-business\/guide-to-employee-onboarding-process\/","title":{"rendered":"An Essential Guide on How to Build a Well-Structured Employee Onboarding Process"},"content":{"rendered":"<p>The employee <a href=\"https:\/\/en.wikipedia.org\/wiki\/Onboarding\" target=\"_blank\" rel=\"noopener\">onboarding<\/a> process should be your organization\u2019s primary focus.<\/p>\n<p>Researchers have found that companies that invest in their employee onboarding processes are more likely to see increased levels of engagement in staff and decreased staff turnover.<\/p>\n<p>Effective onboarding can also give your organization a competitive edge, ensure workplace compliance, provide new hires with enough information to help them do their jobs, improve teamwork and leadership, and improve the quality of the training that you provide.<\/p>\n<p>This article will provide an essential guide on how to build a well-structured onboarding process.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\"><p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<\/div><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.clickdo.co.uk\/home-business\/guide-to-employee-onboarding-process\/#Preparing_For_Your_Employees_First_Day\" >Preparing For Your Employee\u2019s First Day<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.clickdo.co.uk\/home-business\/guide-to-employee-onboarding-process\/#Welcoming_Your_New_Employee\" >Welcoming Your New Employee<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.clickdo.co.uk\/home-business\/guide-to-employee-onboarding-process\/#Training_Your_Staff\" >Training Your Staff<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.clickdo.co.uk\/home-business\/guide-to-employee-onboarding-process\/#Your_Employees_First_Day\" >Your Employee\u2019s First Day<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.clickdo.co.uk\/home-business\/guide-to-employee-onboarding-process\/#Their_First_Week\" >Their First Week<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Preparing_For_Your_Employees_First_Day\"><\/span>Preparing For Your Employee\u2019s First Day<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-6683\" src=\"https:\/\/www.clickdo.co.uk\/home-business\/wp-content\/uploads\/2021\/08\/Preparing-For-Your-Employees-First-Day-1.jpg\" alt=\"employee-onboarding\" width=\"640\" height=\"427\" srcset=\"https:\/\/www.clickdo.co.uk\/home-business\/wp-content\/uploads\/2021\/08\/Preparing-For-Your-Employees-First-Day-1.jpg 640w, https:\/\/www.clickdo.co.uk\/home-business\/wp-content\/uploads\/2021\/08\/Preparing-For-Your-Employees-First-Day-1-300x200.jpg 300w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/>A big part of the onboarding process is preparing for your new employee\u2019s first day. Before they start, you\u2019ll need to ask them to fill out and sign an employee handbook, a non-disclosure agreement, an employee agreement, and W-4 and I-9 IRS forms. They also need to provide you with their bank and tax details, so that they can get paid on time.<\/p>\n<p>If you\u2019ve got onboarding software, then you can forego all the paperwork and have them fill out forms and provide information remotely through your company cloud system. This is a much easier option <a href=\"https:\/\/www.zenefits.com\/hr\/onboarding\/\" target=\"_blank\" rel=\"noopener\">for employees<\/a> and for staff. Onboarding software is a great addition to your organization\u2019s HR department.<\/p>\n<p>You\u2019ll also need to set up their email, and instant messaging program, and add their accounts to your organization\u2019s network so that they can access your computer system on their first day, or remotely.<\/p>\n<p>If necessary, you should also prepare their work laptop, phone, and headset. If they\u2019re working from an office and don\u2019t need their own personal laptop, they will still need a work phone and potentially still a headset. Before they start, you should also prepare their employee ID cards and their fob for accessing your organization\u2019s building.<\/p>\n<p>You should conduct an introduction online meeting with your new hires to tell them about any benefits that they\u2019ll receive, their holiday time, and how they can get bonuses.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Welcoming_Your_New_Employee\"><\/span>Welcoming Your New Employee<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-6685\" src=\"https:\/\/www.clickdo.co.uk\/home-business\/wp-content\/uploads\/2021\/08\/Welcoming-Your-New-Employee-1.jpg\" alt=\"employee-onboarding-process\" width=\"640\" height=\"427\" srcset=\"https:\/\/www.clickdo.co.uk\/home-business\/wp-content\/uploads\/2021\/08\/Welcoming-Your-New-Employee-1.jpg 640w, https:\/\/www.clickdo.co.uk\/home-business\/wp-content\/uploads\/2021\/08\/Welcoming-Your-New-Employee-1-300x200.jpg 300w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/>You should email your new hire and tell them <a href=\"https:\/\/www.huffpost.com\/entry\/not-investing-in-employee_b_5545222\" target=\"_blank\" rel=\"noopener\">when their training will take place<\/a>, and how to get there. If it\u2019s taking place online, then send them the link in advance. You should also formally welcome them to the organization. You can do this by encouraging other employees to reach out by email and introduce themselves or by holding an online meeting with the new team.<\/p>\n<p>You can also make a welcome pack for them and schedule a team lunch to introduce them to members of the team during or after their training. Make sure that they know who to go to if they have any questions on their first day and invite their managers and supervisors to the lunch if one is held.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Training_Your_Staff\"><\/span>Training Your Staff<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-6681\" src=\"https:\/\/www.clickdo.co.uk\/home-business\/wp-content\/uploads\/2021\/08\/Training-Your-Staff-1.jpg\" alt=\"guide-to-employee-onboarding-process\" width=\"640\" height=\"427\" srcset=\"https:\/\/www.clickdo.co.uk\/home-business\/wp-content\/uploads\/2021\/08\/Training-Your-Staff-1.jpg 640w, https:\/\/www.clickdo.co.uk\/home-business\/wp-content\/uploads\/2021\/08\/Training-Your-Staff-1-300x200.jpg 300w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/>Most training is held online nowadays, which is much easier and safer with the pandemic in mind. When training your staff, make sure that you identify tasks or procedures that are relevant to them, and break them down into steps. When your training\u2019s finished, have your new hires fill out an assessment or form to gauge their understanding of the material covered in their <a href=\"https:\/\/education.clickdo.co.uk\/online-courses\/\" target=\"_blank\" rel=\"noopener\">online training course<\/a>.<\/p>\n<p>It\u2019s also very important for you to ensure that you pick the right member of staff to conduct your training seminars. Not everybody is capable of training new members of staff. If you pick the wrong person, you risk rubbing your new hires up the wrong way and giving them the wrong impression about your organization.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Your_Employees_First_Day\"><\/span>Your Employee\u2019s First Day<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-6684\" src=\"https:\/\/www.clickdo.co.uk\/home-business\/wp-content\/uploads\/2021\/08\/Your-Employees-First-Day-1.jpg\" alt=\"onboarding\" width=\"640\" height=\"480\" srcset=\"https:\/\/www.clickdo.co.uk\/home-business\/wp-content\/uploads\/2021\/08\/Your-Employees-First-Day-1.jpg 640w, https:\/\/www.clickdo.co.uk\/home-business\/wp-content\/uploads\/2021\/08\/Your-Employees-First-Day-1-300x225.jpg 300w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/>On your employee\u2019s first day, you ideally need to have somebody there, ready to welcome them when they arrive. This person should then give them a detailed office tour and a copy of their schedule for the first week. They should also have an opportunity to meet their manager and their team, and they should have their role explained to them.<\/p>\n<p>For the second half of their first day, you should give them time to familiarise themselves with their new equipment, their desk, and your <a href=\"https:\/\/news.clickdo.co.uk\/top-tracking-software-tools\/\" target=\"_blank\" rel=\"noopener\">organisation\u2019s software<\/a> and facilities.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Their_First_Week\"><\/span>Their First Week<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-6682\" src=\"https:\/\/www.clickdo.co.uk\/home-business\/wp-content\/uploads\/2021\/08\/Their-First-Week.jpg\" alt=\"process-management\" width=\"640\" height=\"480\" srcset=\"https:\/\/www.clickdo.co.uk\/home-business\/wp-content\/uploads\/2021\/08\/Their-First-Week.jpg 640w, https:\/\/www.clickdo.co.uk\/home-business\/wp-content\/uploads\/2021\/08\/Their-First-Week-300x225.jpg 300w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/>In your employee\u2019s first week, you should aim to schedule at least one 1:1 meeting with them to get feedback and give them the <a href=\"https:\/\/www.entrepreneur.com\/article\/345815\" target=\"_blank\" rel=\"noopener\">opportunity to ask any questions<\/a>. You should set clear goals and performance objectives and draw up a roadmap detailing where you want them to go in terms of personal development. Try to be tolerant of any mistakes that your new hires might make in their first week.<\/p>\n<p>If you\u2019ve hired multiple people, then you should provide them all with anonymous surveys. This gives them an opportunity to provide honest feedback, without worrying about being criticized for their opinions.<\/p>\n<p>Employee onboarding is very important to establish a positive and strong bond. If you follow all the tips in this article, you\u2019ll have no trouble with yours!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The employee onboarding process should be your organization\u2019s primary focus. Researchers have found that companies that invest in their employee onboarding processes are more likely to see increased levels of engagement in staff and decreased staff turnover. Effective onboarding can also give your organization a competitive edge, ensure workplace compliance, provide new hires with enough [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":6258,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2,126],"tags":[121,123,122,124,125],"class_list":["post-6250","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-services","category-employment","tag-employee-onboarding","tag-employee-onboarding-process","tag-guide-to-employee-onboarding-process","tag-onboarding","tag-process-management"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.clickdo.co.uk\/home-business\/wp-json\/wp\/v2\/posts\/6250","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.clickdo.co.uk\/home-business\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.clickdo.co.uk\/home-business\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.clickdo.co.uk\/home-business\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/www.clickdo.co.uk\/home-business\/wp-json\/wp\/v2\/comments?post=6250"}],"version-history":[{"count":6,"href":"https:\/\/www.clickdo.co.uk\/home-business\/wp-json\/wp\/v2\/posts\/6250\/revisions"}],"predecessor-version":[{"id":6686,"href":"https:\/\/www.clickdo.co.uk\/home-business\/wp-json\/wp\/v2\/posts\/6250\/revisions\/6686"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.clickdo.co.uk\/home-business\/wp-json\/wp\/v2\/media\/6258"}],"wp:attachment":[{"href":"https:\/\/www.clickdo.co.uk\/home-business\/wp-json\/wp\/v2\/media?parent=6250"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.clickdo.co.uk\/home-business\/wp-json\/wp\/v2\/categories?post=6250"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.clickdo.co.uk\/home-business\/wp-json\/wp\/v2\/tags?post=6250"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}